So what are you curious about? To get the transforming exposure of that International University, or to expand your business operations overseas for a global presence? But wait! What's that pinch of doubt hovering over your mind? Worried about the whole verification process? Do you know, it is not advisable to go ahead without clearing your doubts? Give us an opportunity to serve you.
The first question that springs to mind while planning to travel overseas - What is Apostille? In simple terms, it is the legitimate process required to be fulfilled for the authentication of your documents. It is a type of attestation that allows certificates to be legalized in an appropriate way. In legal terms, an apostille is a formality to prove the authenticity and legitimacy of documents. It serves as a certification that the document can be relied on to be authentic and credible.
The documents get apostilled once you have received an apostille stamp from the Ministry Of External Affairs. The Ministry of External Affairs is the sole authority in India which issues the apostille stamp which includes all the necessary details of a person and the authority which issues that. An Apostille stamp is a square-shaped stamp that is issued at the back of the document. This stamp is computer generated and has a Unique Identification Number. This identification number helps to verify the legal status of your documents in a foreign country.
An apostille is needed when you are planning to travel to any country which is a member of the Hague Convention. There can be many documents that require an apostille stamp. For instance- When you travel abroad for study purposes, you need to get your educational documents apostilled to provide them a credible status in another country. The apostille stamp will let the member country of the Hague convention verify your qualification status. Documents that are apostille are verified and are legal to use in the country to which they are apostille.
Whenever traveling to a foreign country, one needs various documents to use for various reasons. In general, a foreign country can only use or accept a document issued by another country if it has been authenticated. The whole Authentication process was time-consuming and costly where the authorities of the country where the document was issued along with the Embassy in that country verify to the authenticity of the document. Therefore in 1961, a joint initiative was taken by many countries to simplify this process of 'Legalization'. The conference referred to as the Hague Convention, adopted a document called Apostille, which once issued by one country should be valid in all other member countries.
Personal documents are those which contain all the necessary information related to a person. These include your Educational documents are those that specify an educational qualification of a person. These are needed when a person applies for studies in a foreign country. These are: Commercial documents are those which are owned by an entrepreneur and are needed if a person wishes to establish a business abroad. It proves to be significant if anyone wants to export consignments across domestic territories as a core business need. The commercial documents are-
The rise in the development of India has broadened the horizon of opportunities for its people. Advancing with time, more people are traveling abroad, therefore, the demand for apostille services has increased. Since 2005, India has been a member of the Hague Convention and therefore follows the common legalization process which is recognized by all other member countries. As a part of the legalization process, India also issues an apostille stamp for various documents, which are then accepted as valid and credible in other member countries. In India ministry which has the authority to issue this apostille stamp is The Ministry of External Affairs. Once this stamp is issued, a person gets a final green signal to travel abroad.
1) NOTARY ATTESTATION- Notary certification is the first step in the authentication of educational and personal documents. These documents are verified at the regional level and certified by the notary.
At SPS Global, we, with a diligent team in action simplify the whole apostille process for the customers. From the very beginning till the end, we take care of all the formalities and guide our customers at every step of the process. The team at SPS believes in taking initiative and constantly improvising our services to provide the best output to the consumers. Whether you wish to apply for a study visa or a visa for employment, we provide services for all of it. With years of expertise and experience, we have successfully delivered our services and supported our customers throughout the country.
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APOSTILLE
In a country as India, having an Aadhar card or other documents like your Birth Certificate or marriage certificate is proof that you are a legal citizen of a country. But these documents are not valid when you travel overseas. To be treated as credible and authentic, your documents need to get apostilled.
WHEN DO YOUR DOCUMENTS GET APOSTILLED?
WHEN NEEDED?
THE HAGUE CONVENTION
CATEGORY OF DOCUMENTS WHICH NEED AN APOSTILLE STAMP- :
1) PERSONAL
2) EDUCATIONAL
3) COMMERCIAL
APOSTILLE IN INDIA
THE PROCESS
2) HOME DEPARTMENT ATTESTATION- At the state level, Home Department is the organization that is responsible for the certification of your personal documents. Legalization of documents from the same state government falls under its purview.
3) HRD ATTESTATION- All your educational documents are certified solely by the Human Resource Department.
4) SDM ATTESTATION- SDM attestation is an alternative to the state attestation which is done in case HRD or Home Department Attestation is not preferable.
5) CHAMBER OF COMMERCE ATTESTATION- This kind of attestation is solely responsible for certifying the commercial documents.
6) MEA ATTESTATION- This is the final step of legalization where the MEA issues an apostille stamp and provides credibility to all documents.
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The HCCH 85 Members countries and another some countries are accepting Apostille Document
An Apostille is a French word that means Certification and it’s Pronounce as “ah-po-style”. An Apostille is simply the name for a specialized certificate, issued by the Ministry of External Affairs, New Delhi. The Apostille sticker is pasted on the backside of original document to verify it is legitimate and authentic, so it will be accepted in one of the other countries who are members of The Hague Apostille Convention.
The Apostille Convention is an international treaty that simplifies the legalization procedure for foreign public documents. It allows a Government body to certify a document issued in its own country as valid for other countries without further certification by the destination state. The Convention has 126 contracting states as of November 2023, including the United States and Canada.
The Apostille Convention provides the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed.
The Hague Convention requires that all Apostille be numbered consecutively, with individual numbers applied to each Apostille issued. The recognized standard Apostille contains a seal and 10 mandatory references: name of country from which the document emanates, name of person signing the document, the capacity in which the person signing the document has acted, in the case of unsigned documents, the name of the authority that has affixed the seal or stamp, place of certification date of certification, the authority issuing the certificate, number of certificate, seal or stamp of authority issuing certificate and signature of authority issuing certificate. Prior to the introduction of Apostille certificates the burden on international courts and authorities to judge foreign documents as authentic was quite considerable. On the October 5, 1961 the Hague Convention abolished the requirement of legalization for foreign public documents. The Convention reduces all of the formalities of legalization to the simple delivery of a certificate in a prescribed form, entitled “Apostille”, by the authorities of the Ministry where the document originates. This certificate, placed on the document, is dated, numbered and registered. The verification of its registration can be carried out without difficulty by means of a simple request for information addressed to the authority which delivered the certificate.
Apostille Process depends that if the documents are Educational, Non Educational or Commercial. Educational Certificate Apostille is required if you are going for Job or Study in any of The Hague Convention Countries. Non Educational documents like Marriage, Birth Certificate Apostille services are required for your dependents, if you want them to accompany you in that country. Commercial documents Apostille is required if you want to send shipment, open a branch in Hague country of have to do some business collaboration. We will try to explain process for you.
First step of the Process is getting the Notarization of document done. Notary can be done from anywhere in India. And it can be done from Delhi also. Doing Notary from Delhi will save some time, as documents has to come to Delhi only for Apostille.
After the Notary is done, next step in Sub Divisional Magistrate. SDM attestation is done in Delhi. It’s same for Educational and Non Educational documents. If you leave few countries, this SDM Stamping is valid in all the countries. Some countries Like, Italy, Switzerland and Austria might ask for State HRD for Educational Documents and State home Department/GAD for Non Educational documents. So, if you are planning for these countries please get complete knowledge from office HR or local bodies who are applying your case. SDM Stamping is done in 1 day and on the backside of the original Document.
Last and most important part is getting the document attested from Ministry of External affairs. After Notary and SDM Stampings are done Documents are submitted in Ministry of External Affairs, New Delhi for Apostille. Just like Notary and SDM, Apostille Sticker is pasted on the back side of the document. Apostille sticker will have your name and current date. It also have unique number and contain name and designation of the person who have signed it. After Apostille sticker, the process is completed the documents are ready for use. When you receive the Apostille document, first please check that all the spellings and dates are fine. As sometimes there can be some mismatch in the spelling. If there is some spelling mistake then it has to submit in correction department. That will take another 1 day
If you are going through State Attestation Process then it might take more than a month. As for Educational documents, first stamp from University is required and then from State HRD Department. And for Non Educational Documents, First Stamp is required from Local DC office and then from State GAD/Home Department. If you go through SDM Apostille process then processing time is only 5 to 6 working. This Process takes less time and is less expensive as well.
Apostille Sticker has a validity of Six Months. Means you have to use this Apostille within 6 months, after that whole life you can stay in that country. But if you want to change the country after 6 Months then Apostille needs to done again. Don’t worry if there is no space on the backside of the document. New Apostille Sticker can be applied on the expired Sticker.
Original Documents are very important part of our Life. Sometimes it takes several months to obtain new documents. So security of documents is most important for us. You can do live tracking of the process daily. Currently document is in which city and in which department, you can check with just one click. Whenever you handover your documents to any of our office, a link is shared to you on mail. With that you can track the whole process, till documents are delivered back to you.
If you are travelling outside India to any of The Hague convention Country for Study or Work, then Apostille is required on your Educational documents. And if you are applying dependent visa for your spouse or children, then their Marriage and Birth Certificate will be required to get Apostille. Still if you have any query, you can get in touch with SPS Team @9920111362
