Located in Southeast Asia, Vietnam is one of the most beautiful countries in the world. The country's stunning beaches, Buddhist shrines, lush mountains, sleepy villages, and bustling cities makes it the perfect destination for any traveler. Known for its rich history, cultural highlights, and hospitality, the country fascinates everyone with its charm. The country's economy is one of the most rapidly emerging economies in the world. Besides offering its citizens a wide range of opportunities, Vietnam also welcomes many immigrants throughout the world. The Vietnamese Government has, however, taken some steps to facilitate immigration that is legal and convenient. In accordance with the immigration rules of the Vietnam government, all individuals need to have their certificates verified by the Vietnam embassy before entering the country. To complete your documentation from the Vietnamese Embassy, there is some authentication required, which is integral to the process of attestation by the embassy. Foreign documents that are not certified are strictly prohibited throughout Vietnam. Therefore to ensure a smooth visit to the country one must certify their documents through the embassy.
Are you willing to take advantage of the wide range of opportunities it offers?
What are you waiting for then? Get your documents attested and board the flight to your dreams.
Wait, Are you worried about the long-winded attestation process?
Then pack your worries in a bag and toss it away because the one and only SPS Global Services is there at your service.
SPS Global Services with their excellent assistance ensure to facilitate the complete attestation process for our clients. Having its reach all over the country, SPS Global Services is the fastest growing platform that offers exceptional services to its clients. SPS enables their clients to have a comfortable attestation experience by providing seamless services and facilitating the entire verification process. SPS strives to ensure that clients do not face any hardships during the verification process and that they can get their documents attested conveniently.
Setting your business in Vietnam or exporting your goods is in itself a challenging task. You have to frame out your business plan, communicate with people, organize everything before actually implementing anything. At times, when you already have endless things to do and worry about, the whole process of getting your documents verified can feel like a drastic addition to the list of your worries. But you don't have to worry anymore because SPS brings you the solution to your problems.
We provide all kinds of attestation services you need to get your commercial documents verified. From getting verified by the Chamber of Commerce to getting final Vietnam Embassy Attestation, we deal with all of it.
SPS Global Services will be your guide throughout the complete attestation process. Our team will help you to get the attestation of all the necessary documents which you need to travel abroad .Each individual has different reasons for traveling abroad, and based on this reason the requirement of documents that needs attestation also differs. SPS will guide you to ensure that the required documents that suits your purpose are verified on time. The team at SPS works consistently so that the whole attestation process can be carried out in a smooth manner.
Are you willing to get your documents verified by the Vietnam Embassy? Are you aware of the complete procedure of Vietnam Embassy Attestation?
Here is all you must be aware of:
The attestation process of commercial document attestation for Vietnam is carried on by the officials of the native country and the embassy of Vietnam. It is carried out in following stages:
Your journey to document attestation begins with the submission of your commercial documents at SPS. Once the client’s original documents are submitted, it is the responsibility of the team at SPS to submit them to all the concerned authorities including the Chamber of commerce, MEA, and embassy, and get them attested by all.
The most crucial and foremost step for commercial document verification is to get them attested by The Chamber Of Commerce. It is a local business association that verifies all your commercial documents and attest them with their stamp. The stamp by this credible authority is placed at the back of the documents that grant an authentic status to the documents.
Once the documents are verified by the local business association, they are sent to the Ministry of External Affairs to be attested. This is the last level of verification by the native government after which the documents go straight to the Vietnam embassy. The documents at this stage get attested once the MEA issues their stamp at the back of the documents.
The last step of verification is the attestation by the Vietnam embassy. The officials of the respective country verify the documents and after they are satisfied issue their stamp or signature on the documents. After this final embassy attestation, all your commercial documents are authenticated and can be treated as valid in the country. The embassy attestation gives a final green signal to travel to Vietnam without any legal barriers.
There are few commercial documents that are required if a person is conducting trade on behalf of some other concerned individual. This person could be a relative, shareholder, or acquaintance. All these documents need to be attested by the Vietnam embassy to prove the authenticity of the documents as well as the person. This person could be a relative, shareholder, or acquaintance. A list of strategic documents required are as-
The Shareholder Agreement refers to an agreement that is approved by the company's shareholders in order to maintain the relationship between them. Additionally, the agreement outlines the management and ownership of the organization, as well as the partnership the shareholders have with one another. Attestation of this document is required when partners dispatch a company representative to represent the company on behalf of the board.
Powers of Attorney is a document issued by a lawyer on behalf of the donor to give the receiver the power to act and make decisions on the donor's behalf. Besides financial matters, the receiver according to this document has the power to make decisions related to the property, or decisions related to the personal benefits of the donor.
Also known as a secrecy agreement, a non-Disclosure agreement is a crucial agreement signed by the members of the company's board. It is done with the hope that the company's all crucial information will remain confidential. This agreement can also be signed between two different companies or different parties. According to this agreement, it is restricted to share any company-related information with any third party.
An Apostille is a French word that means Certification and it’s Pronounce as “ah-po-style”. An Apostille is simply the name for a specialized certificate, issued by the Ministry of External Affairs, New Delhi. The Apostille sticker is pasted on the backside of original document to verify it is legitimate and authentic, so it will be accepted in one of the other countries who are members of The Hague Apostille Convention.
The Apostille Convention is an international treaty that simplifies the legalization procedure for foreign public documents. It allows a Government body to certify a document issued in its own country as valid for other countries without further certification by the destination state. The Convention has 126 contracting states as of November 2023, including the United States and Canada.
The Apostille Convention provides the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed.
The Hague Convention requires that all Apostille be numbered consecutively, with individual numbers applied to each Apostille issued. The recognized standard Apostille contains a seal and 10 mandatory references: name of country from which the document emanates, name of person signing the document, the capacity in which the person signing the document has acted, in the case of unsigned documents, the name of the authority that has affixed the seal or stamp, place of certification date of certification, the authority issuing the certificate, number of certificate, seal or stamp of authority issuing certificate and signature of authority issuing certificate. Prior to the introduction of Apostille certificates the burden on international courts and authorities to judge foreign documents as authentic was quite considerable. On the October 5, 1961 the Hague Convention abolished the requirement of legalization for foreign public documents. The Convention reduces all of the formalities of legalization to the simple delivery of a certificate in a prescribed form, entitled “Apostille”, by the authorities of the Ministry where the document originates. This certificate, placed on the document, is dated, numbered and registered. The verification of its registration can be carried out without difficulty by means of a simple request for information addressed to the authority which delivered the certificate.
Apostille Process depends that if the documents are Educational, Non Educational or Commercial. Educational Certificate Apostille is required if you are going for Job or Study in any of The Hague Convention Countries. Non Educational documents like Marriage, Birth Certificate Apostille services are required for your dependents, if you want them to accompany you in that country. Commercial documents Apostille is required if you want to send shipment, open a branch in Hague country of have to do some business collaboration. We will try to explain process for you.
First step of the Process is getting the Notarization of document done. Notary can be done from anywhere in India. And it can be done from Delhi also. Doing Notary from Delhi will save some time, as documents has to come to Delhi only for Apostille.
After the Notary is done, next step in Sub Divisional Magistrate. SDM attestation is done in Delhi. It’s same for Educational and Non Educational documents. If you leave few countries, this SDM Stamping is valid in all the countries. Some countries Like, Italy, Switzerland and Austria might ask for State HRD for Educational Documents and State home Department/GAD for Non Educational documents. So, if you are planning for these countries please get complete knowledge from office HR or local bodies who are applying your case. SDM Stamping is done in 1 day and on the backside of the original Document.
Last and most important part is getting the document attested from Ministry of External affairs. After Notary and SDM Stampings are done Documents are submitted in Ministry of External Affairs, New Delhi for Apostille. Just like Notary and SDM, Apostille Sticker is pasted on the back side of the document. Apostille sticker will have your name and current date. It also have unique number and contain name and designation of the person who have signed it. After Apostille sticker, the process is completed the documents are ready for use. When you receive the Apostille document, first please check that all the spellings and dates are fine. As sometimes there can be some mismatch in the spelling. If there is some spelling mistake then it has to submit in correction department. That will take another 1 day
If you are going through State Attestation Process then it might take more than a month. As for Educational documents, first stamp from University is required and then from State HRD Department. And for Non Educational Documents, First Stamp is required from Local DC office and then from State GAD/Home Department. If you go through SDM Apostille process then processing time is only 5 to 6 working. This Process takes less time and is less expensive as well.
Apostille Sticker has a validity of Six Months. Means you have to use this Apostille within 6 months, after that whole life you can stay in that country. But if you want to change the country after 6 Months then Apostille needs to done again. Don’t worry if there is no space on the backside of the document. New Apostille Sticker can be applied on the expired Sticker.
Original Documents are very important part of our Life. Sometimes it takes several months to obtain new documents. So security of documents is most important for us. You can do live tracking of the process daily. Currently document is in which city and in which department, you can check with just one click. Whenever you handover your documents to any of our office, a link is shared to you on mail. With that you can track the whole process, till documents are delivered back to you.
If you are travelling outside India to any of The Hague convention Country for Study or Work, then Apostille is required on your Educational documents. And if you are applying dependent visa for your spouse or children, then their Marriage and Birth Certificate will be required to get Apostille. Still if you have any query, you can get in touch with SPS Team @9920111362
